Plan of Action for Participants
In the case of Severe Weather
Weather will be monitored prior to and during the event in the events Command Center directly behind the stage area. The Festival director will be in hourly contact with the National weather service (Based in Springfield, Mo), the Greene County Emergency Management, and the City of Rogersville Police Department. In the case of a severe weather event, such as high winds, severe lightning, tornadoes or a tornado warning, the event may be postponed or cancelled.
The Festival Board of Directors (further referred to as IC) will make a recommendation along with the festival director regarding postponements or cancellations of the event whether the event is in progress or before it begins. Festival Director (further referred to as IC also) will communicate the decision to postpone or cancel “Light the Way” volunteers and participates via two-way radios, speaker system (PA) from the main stage, the partnering news and radio stations, and or by whatever means possible.
Light the Way will have trained volunteers deployed at the “Info Booth”, Cooling Zones” and an EMS (First Responders) booth to inform participants of any reports necessary to ensure the safety of everyone involved.
WHAT PARTICIPANTS NEED TO BE AWARE OF “WHAT TO DO IN CASE OF”:
• LIGHTNING: Avoid open fields, the top of a hill, or a ridge top. Stay away from tall, isolated trees or other tall objects. If you are in a group, spread out to avoid the “current” traveling between group members. All Inflatables wet or dry will be shut down and roped off and all power sources will be disconnected until lightning or the threat of lightning has left the area. Stay away from Water, wet items, and metal objects, such as fences and poles.
• TORNADOES: Get to a noticeably lower level than the level of the roadway such as a ditch, gully, culvert. Lie in that area covering your head with your arms and hands. If near a wooded area, head for the lowest depression you can find. Curl into a fetal position to make your body the smallest target possible. DO NOT TRY TO OUTRUN A TORNADO. Shelter Locations Attached!
PARTICIPANT’S IN NEED OF MEDICAL ATTENTION
A recovery tent will be in the area (designated by event mapping document) staffed by medical personnel throughout the event. If they are injured and want help, have that person notify the nearest volunteer (Identified by designated apparel). Volunteers will notify IC of the problem, with as many details as possible. IC will request ambulance personnel and the local first responders to respond to the location.
A medical unit will be available to transport the participant to the nearest / or requested medical facility by the patient or family member, if needed, to the recovery tent area. Advanced Life Support ambulances and crew will be posted in the “Cooling Zone” area throughout the festival.